Official Records
Pursuant to Chapter 28 of the Florida Statutes, the Clerk of the Circuit Court is the official recorder of all instruments that may, by law, be recorded in the county. The County Recorder’s Office is responsible for the recording, protecting, preserving and disseminating of official records. In addition, please be aware that we are not permitted to give legal advice and suggest you consult an attorney for any such questions.
These documents are presented for recording by the public as well as the court system and include but are not limited to:
Fees, mortgage taxes and real estate transfer taxes are computed and collected at the time of recordation.
These documents are presented for recording by the public as well as the court system and include but are not limited to:
- Deeds
- Mortgages
- Liens
- Certain affidavits
- Subdivision plats
- Judgments
- Declarations of domicile
- Satisfactions and releases
- Powers of attorney
- Financial statements
Fees, mortgage taxes and real estate transfer taxes are computed and collected at the time of recordation.
SEARCH OFFICIAL RECORDS
Search official records maintained by the Clerk of the Court and Comptroller.
SEARCH RECORDSRedact Personal Information
Social Security numbers can be removed from official records on documents that are publicly available online. Such request must be made by completing the Request for Social Security/Bank Account/Credit Card Number Redaction form online. The request must specify the Clerk’s File Number or Book/Page that contains the Social Security/Bank Account/Credit Card number to be redacted.
Pursuant to Florida Statutes 119, if you are covered under this statute and seeking a redaction of exempt information, you can complete the Request for Confidentiality form in person or online.
Pursuant to Florida Statutes 119, if you are covered under this statute and seeking a redaction of exempt information, you can complete the Request for Confidentiality form in person or online.
Request your information be redacted
Social Security numbers, bank accounts and credit card numbers can be removed from official records that are publicly available online.
REDACT YOUR INFORMATIONNOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST THE ADDITION OF INFORMATION TO A PUBLICLY AVAILABLE INTERNET WEBSITE
Any affected person has a right to request that a county recorder or Clerk of the Court and Comptroller add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under s. 741.30, s. 784.046, or s. 784.0485, F.S., is entered, unless the respondent is a minor. The request must be in writing and contain the case number. To make a request contact the Clerk’s office by mail or in person at Miami-Dade County Courthouse or by email at cocoffrec@miamidade.gov.
NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST REMOVAL OF CERTAIN CHAPTER 119 INFORMATION OR RECORDS
Any person has a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under s. 119.071, F.S., or an image or copy of a public record, including an official record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. However, grantor, grantee or party names may not be removed from the Official Records index unless the grantor, grantee or party name includes the street address, such as in a Trust or LLC. Requests must be notarized, state the statutory basis for removal, and confirm the individual’s eligibility for the exemption. To make a request contact the Clerk’s office by mail or in person at Miami-Dade County Courthouse or by email at cocoffrec@miamidade.gov.
Record a Document
You have three options for recording your documents in the Official Records:
The recording fee for most documents is $10 for the first page and $8.50 for each additional page. The recording fee for a Lis Pendens is $5 for the first page and $4 for each additional page. Copies are $1 per page plus $2 for the certification of the document.
The acceptable methods of payment are:
Made payable to: Clerk of the Court and Comptroller (where applicable)
Credit cards are only accepted in person and have a daily limit of $2,000.
- You can bring your original documents in person, along with the appropriate fees, and a self-addressed stamped envelope to the Miami-Dade County Courthouse.
- You can mail your original documents along with the appropriate fees, and a self-addressed stamped envelope. Please mail documents for recording to:
Office of County Recorder
73 West Flagler St, Room 133
Miami, Florida 33130 - You can eRecord your document through one of our approved vendors. With this option, you retain your original document and the recorded image is available the next day.
The recording fee for most documents is $10 for the first page and $8.50 for each additional page. The recording fee for a Lis Pendens is $5 for the first page and $4 for each additional page. Copies are $1 per page plus $2 for the certification of the document.
The acceptable methods of payment are:
Made payable to: Clerk of the Court and Comptroller (where applicable)
- Cash
- Cashier’s check
- Money order
- Checks from a title company, attorney, or mortgage
- Credit card (MasterCard, Visa, American Express, or Discover)
Credit cards are only accepted in person and have a daily limit of $2,000.
Requirements for Recording
All documents must be original or court certified as well as signed and notarized. You must meet all the requirements for a document to be accepted as an official record.
Important Notice:
The various credit bureaus search for liens and judgments recorded in our offices and link these documents to your credit history. If you have been advised by an agency that you have a lien or judgment recorded against your name and you do not know what this item is, you may obtain the book and page from the credit bureau for purposes of requesting a copy of the lien or judgment from the Records Library in person, by mail or online.
Important Notice:
The various credit bureaus search for liens and judgments recorded in our offices and link these documents to your credit history. If you have been advised by an agency that you have a lien or judgment recorded against your name and you do not know what this item is, you may obtain the book and page from the credit bureau for purposes of requesting a copy of the lien or judgment from the Records Library in person, by mail or online.
- Must be an original document
- Address of parties (grantor(s) and grantee(s))
- Must be signed by the seller
- Requires two witnesses not related to the transaction; name of each witness to the instrument is legibly printed, typewritten, or stamped upon such instrument immediately beneath the signature of such witness and the post office address of each such person is legibly printed, typewritten, or stamped upon such instrument
- A full notary acknowledgement
- Prepared By statement beginning with: Prepared by: Individual name & address
- Documentary stamps at the rate of .60 cents for each $100 of consideration or fractional part thereof ($6 per $1,000)
- Surtax is required on transfers of interest in any real property other than a single-family residence, at the rate of .45 cents for each $100 of consideration or fractional part thereof (or $4.50 per $1,000)
- Property transfer form (PDF)
- Folio number is not required but is encouraged
- Submit a self-addressed stamped envelope
- An original document
- Signed and notarized
- A copy of promissory note must be attached, or the amount of the note should be written on the face of the mortgage
- Signature of the borrower
- Addresses of both lender and borrower
- Prepared By statement beginning with: Prepared by: Individual name & address
- Florida documentary stamp and intangible tax
- Documentary stamps at the rate of .35 cents on each $100 or fraction thereof on the amount of the note (or $3.50 per $1,000)
- Intangible tax (if applicable) is required on real estate mortgages at the rate of 2 mills (or $2 per $1,000) on the amount of the note
- Submit a self-addressed stamped envelope
- Book and page of the original mortgage that is being satisfied or released
- Signature by the holder of the mortgage
- Notarized and properly acknowledged
- Prepared By statement beginning with: Prepared by: individual name and address
- The book and page of the mortgage that is being assigned
- Signature of the assignor
- Notarized
- Prepared By statement beginning with: Prepared by: individual name and address
- Original document
- Signed by the lienor and notarized
- Legal description or property address
- Prepared By statement beginning with: Prepared by: individual name and address
- Declaration of Domicile original document
- Signed and notarized
- Recording fee of $10.00
- Copies are $1.00 per page plus $2.00 for the certification of the document
- Original document
- Signed by owner and notarized
- Prepared By statement beginning with: Prepared by: individual name and address
eRecording
No special equipment is required to submit your documents for official record electronically, just a computer with high-speed internet access and a scanner. Fees are paid using ACH payments to automatically transfer taxes and recording fees from the submitter to the County Recorder’s accounts.
The recorded documents can be tracked through the entire recording process and the potential for lost documents is eliminated. Once the document is accepted for recording you can immediately retrieve an image that includes the recorder's stamp. The types of documents available for eRecording depend on the vendor you have selected.
*Please note that the Miami-Dade County Recorder’s Office is precluded from recommending vendors.
The recorded documents can be tracked through the entire recording process and the potential for lost documents is eliminated. Once the document is accepted for recording you can immediately retrieve an image that includes the recorder's stamp. The types of documents available for eRecording depend on the vendor you have selected.
*Please note that the Miami-Dade County Recorder’s Office is precluded from recommending vendors.
- Recording Plat/Map (larger than 8 1/2" x 14" First Page - $35
- Each additional page - $19.50
- Recording Fee (letter, legal size) First Page - $10
- Each additional page - $8.50
- Lis Pendens Recording Fee First Page - $5
- Each additional Lis Pendens page - $4
- Indexing Fee for Each Name over 4 Names - $1
- For standard searching of records, PER NAME for each year searched - $2
- Authenticated clerk certificates, including signing and sealing - $7; standard search fee $2 plus additional $2 search fee. Total $11
- Recording Certificate of Discharge, Separation or Services of Veterans - No Charge
- Verifying an instrument prepared by someone other than clerk - $3.50
- Oath, administering, attesting and sealing - $3.50
- Documentary stamps on deeds (rounded up to nearest hundred) - $0.60 per $100
- Documentary stamps on mortgages (rounded up to nearest hundred) - $0.35 per $100
- Intangible tax on mortgages (on actual amount) - $2 per $1,000
- Surtax per Miami-Dade Code 29-7(D) - $0.45 per $100
Copies:
- Copies of instruments from public record (letter, legal size), per page - $1
- Copies of instruments from public record larger than 8 1/2 x 14, per page - $5
- Certification of document - $2
DISCLAIMER
Forms listed on this site are for reference only. The Clerk of the Court and Comptroller does not warrant, guarantee, or advise the use of these forms for any specific purpose. Nor are they intended to serve as legal advice and do not substitute for competent legal counsel or direct legal research. Individuals using these forms do so at their own risk and are strongly encouraged to seek legal advice from a qualified attorney to ensure their rights and interests are adequately protected.
Additionally, the Clerk of the Court and Comptroller cannot provide legal counsel or assistance in completing these forms. As many of these forms are created by entities outside our control, some forms may be outdated. Many forms are controlled by the judiciary, legislature, or agencies at the level they are intended to be filed or above. Please refer to appropriate Florida Statutes, Florida Rules, Administrative Orders, and Local Rules and Practices for additional information.
